Know every apprentice is on track before audit week finds the gap.
ApprenticeTrack turns apprentice hours logs, provider plans, checkpoint dates, and evidence folders into a weekly readiness packet: safe, watch, shortfall, missing proof, and next-message drafts.
Weekly apprentice board
3 apprentices need attention
Maya
Evidence complete · 104% pace
Owen
12 hours behind expected pace
Leah
48 hours gap · provider review due
Sam
Workshop evidence not attached
Who this is for
The owner or office manager who inherited apprenticeship compliance by spreadsheet.
You run a small trade, care, salon, workshop, or service business with one to ten apprentices. The training provider sends updates, the supervisor knows some activities, and the spreadsheet looks fine until someone asks whether every apprentice is actually on track.
The day-in-the-life pain is simple: between jobs, customers, payroll, and provider emails, nobody has a weekly view of hours pace, missing evidence, upcoming reviews, and who needs a nudge today.
Input
Upload the apprentice spreadsheet, provider training plan, checkpoint dates, and redacted evidence folder list that already exist in the business.
Checks
ApprenticeTrack compares expected progress against logged hours, missing evidence, assessment milestones, provider check-ins, and shortfall risk.
Output
A weekly owner packet: safe / watch / shortfall board, evidence gaps, reminder drafts, provider questions, and a review-ready export.
What breaks now
Spreadsheets remember entries. They do not manage risk.
The directional cost is staff time plus higher-stakes remediation: chasing old evidence, reconstructing training activity, finding shortfalls late, and risking funding or assessment delays when records are not ready.
Spreadsheet import first
No HR migration. Start from the tracker the owner, office manager, or bookkeeper already updates.
Shortfall radar
Flag apprentices drifting behind expected off-the-job hours before the final assessment window becomes a scramble.
Evidence checklist
Attach or note proof for training activities, provider updates, reviews, and milestone completions.
Provider-ready reminders
Draft specific messages for the apprentice, supervisor, or training provider instead of vague calendar nudges.
Concierge readiness packet
Early waitlist users get one manual review from redacted files before any full compliance software is promised.
Public evidence
A narrow waitlist test, not invented demand.
GitHub Issues · apprenticeship compliance tracking
A public problem write-up describes small employers tracking off-the-job training hours, assessment evidence, and reporting deadlines with spreadsheets, training-provider emails, and reminders nobody owns internally.
GOV.UK · apprenticeship funding rules
Official funding guidance makes the compliance surface real: employers need a careful record of apprenticeship delivery, not just a loose calendar note.
Apprenticeships.gov.uk · off-the-job training
Employer-facing guidance shows that off-the-job training is structured enough for checklists, hours logs, evidence prompts, and readiness reviews.
These sources are evidence for a validation test, not proof of demand. Early interviews should confirm who owns the tracker, what funding or assessment risk feels expensive, and whether a manual packet is worth paying for.
Objections
Built as a preflight packet, not another HR suite.
Why not the training provider portal?
Providers may track their side, but the evidence points to employers still needing an internal, owner-visible picture of hours, gaps, and next actions.
Why not a spreadsheet?
Sheets store rows. They rarely warn that one apprentice is 48 hours behind, missing evidence for three activities, and approaching a checkpoint.
Is this legal compliance advice?
No. ApprenticeTrack is a readiness and evidence-organizing packet. It helps employers ask better questions before relying on their provider or adviser.
Will tiny employers pay?
That is the validation question. The waitlist tests whether funding and assessment risk is painful enough for a focused packet.
Early waitlist offer
Get one redacted apprentice tracker reviewed before software is built.
Early users get a concierge readiness packet and a short interview. Demand is validated if employers or their advisers join the waitlist and are willing to share redacted trackers for review.