Keep the defect trail intact before the handoff loses the story.
DefectLedger turns scattered strata defect photos, minutes, reports, builder replies, and owner complaints into a handoff-ready evidence packet for the next committee, manager, engineer, or adviser.
Sample output
Defect 07: balcony leak
Timeline complete through May meeting. Missing current photo and builder response deadline. Next owner: incoming strata manager.
Narrow customer
Australian strata committees with unresolved defects.
Especially volunteer chairs, secretaries, treasurers, and small strata managers inheriting a messy defect list during a manager or committee transition.
Paid problem
Evidence decay turns into delay, distrust, and professional rework.
If the trail is incomplete, advisers spend paid hours reconstructing history and owners repeat the same arguments at each meeting.
Validation test
A concierge packet before a product build.
Waitlist users get invited to submit one redacted defect trail and see whether a handoff-ready ledger is worth paying for.
Day-in-the-life pain
The new chair inherits a defect folder, not a usable story.
A balcony leak, façade crack, or common-property defect has been discussed for months. The outgoing committee remembers the builder call. The old manager has the portal files. An engineer report mentions conditions. Owners have photos in separate email threads. At the next meeting, nobody can answer the simple questions: what has been proven, what was promised, what is missing, and who owns the next action?
Input
Upload or forward the active defect list, meeting minutes, photos, inspection reports, builder replies, strata-manager export, and the handoff deadline for one building.
Checks
DefectLedger groups evidence by defect, dates every artifact, finds missing photos or reports, flags unclear owners, and separates decisions from unresolved promises.
Output
The committee receives a handoff-ready defect ledger: timeline, evidence map, missing-proof checklist, owner update, and PDF/link packet for the incoming manager or adviser.
Why spreadsheets break
A spreadsheet can list defects. It cannot prove the chain of decisions.
The costly work is not typing rows. It is matching each defect to dates, photos, professional reports, meeting decisions, builder replies, unresolved promises, and the next accountable owner.
Defect-by-defect timeline
Turn scattered photos, minutes, reports, and builder replies into a dated trail that a new committee member can read in minutes.
Missing-proof checklist
Spot defects with no current photo, no decision reference, stale engineer recommendation, or unclear next owner before the handoff meeting.
Decision vs promise split
Separate what the committee decided, what the builder or manager promised, and what is still only an owner complaint.
Handoff memo export
Generate a concise PDF/link packet for the incoming strata manager, engineer, lawyer, or committee chair without replacing existing strata software.
Concierge-first validation
Early waitlist users can submit one redacted building trail and receive a manually assembled sample packet before software is built.
Community evidence
The signal is narrow: defect handoffs are high-stakes, episodic, and document-heavy.
GitHub Issues · strata defect handoffs
A public problem report describes strata committees losing context when unresolved defects pass through committee, strata-manager, builder, and engineer handoffs.
Open source →
Reddit r/AusPropertyChat · major building defects
PullPush surfaced a community thread titled around buying a unit with major building defects and expensive repairs scheduled, showing that defect history changes buyer and owner confidence.
Open source →
Reddit r/canberra · apartment purchase experience
A local apartment-purchase discussion surfaced in defect searches, reinforcing that building-quality and developer-history concerns can become long-running owner-facing evidence problems.
Open source →
Community scan · duplicates rejected
Overdue-invoice and supplier-bank-change problems were strong but already covered by prior wiki experiments, so today's landing page focuses on a new strata handoff wedge.
Open source →
Objections
Built as a handoff layer, not another strata system.
The goal is to validate whether committees will pay for a clean evidence packet when the defect trail matters, before asking them to adopt a new workflow permanently.
Why not just use the strata portal?
Portals store files, but committees still need a defect-by-defect story: what happened, who promised what, what proof is missing, and what the new manager should do next.
Is this legal or engineering advice?
No. DefectLedger organizes evidence and next actions. Legal rights, defect assessments, and building advice stay with the owner's advisers and professionals.
What if the committee is volunteer-run?
That is the point. The first offer is a small concierge packet for one building, not a heavy enterprise rollout or another admin system to maintain.
Will this replace strata management software?
No. It complements existing portals by creating a clean handoff layer around one painful workflow: unresolved defects.
Early waitlist
Send one redacted defect trail. Get a sample handoff packet.
Demand will be validated by the number of strata committees and managers willing to share a real handoff problem, the quality of their evidence, and whether they ask for a paid packet for the next building or defect list.